Billing & Settlement

In the complex landscape of last-mile delivery, effective billing and settlement processes are crucial for maintaining financial accuracy and efficiency. This involves the integration of various components such as dynamic pricing, contract management, invoicing, driver pay, carrier settlement, sales commissions, and seamless accounting integrations. Together, these elements help streamline financial operations, enhance transparency, and ensure compliance. Now, let's delve deeper into each of these aspects to understand their specific roles and benefits within a last-mile TMS.

Rates & Contracts Management

Rates and contracts management in a last-mile TMS involves handling dynamic pricing and contract
details to ensure optimal financial performance and compliance. Dynamic pricing adjusts rates based on
factors such as delivery distance, package weight, and urgency. Contract management tools store, track,
and manage agreements with carriers and customers, ensuring easy access and compliance with terms.
Additionally, rate agreements should be automated to apply pre-agreed rates and discounts, reducing the
likelihood of manual entry errors and ensuring consistent billing.

Invoicing

Invoicing within a last-mile TMS is designed to streamline financial transactions by automating the generation of invoices once deliveries are completed. Customizable invoice templates cater to the specific needs of different customers and contracts, enhancing clarity and professionalism. Real-time updates on invoice status promote transparency and facilitate quick resolution of any discrepancies, thereby improving cash flow management and customer relations.

Driver Pay

Driver pay management is crucial for maintaining driver satisfaction and operational efficiency. Systems can calculate pay based on various performance metrics, such as the number of deliveries completed, miles driven, weight and customer feedback. Automated payroll integration ensures timely and accurate compensation, while expense tracking features manage reimbursements for costs like fuel, tolls, and vehicle maintenance, reducing administrative burdens and enhancing driver trust.

Carrier Settlement

Carrier settlement features ensure accurate and timely payments to carriers by reconciling delivery data with contracted rates automatically. This minimizes disputes and fosters better relationships with carriers. Dispute management tools facilitate quick resolution of payment issues, while scheduled payment processing ensures carriers receive their payments on time, maintaining service reliability and carrier satisfaction.

Sales Commissions

Managing sales commissions in a last-mile TMS involves tracking performance-based incentives accurately. Automated systems calculate and distribute commissions based on predefined criteria such as sales volume, delivery performance, and customer acquisition, reducing administrative overhead and errors. Detailed performance reports support strategic decision-making and motivate the sales team by providing clear insights into their earnings and achievements.

Billing Integrations with Accounting

Seamless billing integration with accounting systems is vital for ensuring data consistency and streamlining financial processes. Automated reconciliation features match billing and payment data with accounting records, minimizing manual interventions and errors. This integration supports comprehensive financial reporting, providing insights into revenue, expenses, and profitability, and enabling better financial management and strategic planning.